Q: When will registration information become available?
A: The registration brochure will be mailed to all dues-paying members in late February 2004. It will also be posted on the AAAE Annual Conference Web Site at that time.
Q: Will there be a headquarters hotel for this conference?
A: A block of rooms is being held at the Las Vegas Hilton Hotel, 3000 Paradise Road, Las Vegas, NV 89109, phone (702) 732-5111, fax (702) 732-5948, www.lv-hilton.com. All attendees will receive a special rate of $112 single/double occupancy (there is a maximum of three guests per room). Reservations must be made by May 28, 2004, in order to guarantee this rate. Reservations made after this date can only be honored on a space and rate available basis. To make your hotel reservations, call the hotel directly at (702) 732-5111 or toll free (800) 732-7117 and identify yourself as part of the American Association of Airport Executives group. Payment for the first night room and tax is required to guarantee a reservation. Only guaranteed reservations will be held past 6:00 p.m. on day of arrival. Check-in is at 3:00 p.m. and check-out is at 11:00 a.m. Cancellations made at least 72 hours prior to arrival date will be eligible for a deposit refund. Early departures will be subject to a $50 charge unless the hotel receives notification at the time of check-in.
Q: What should I wear?
A: The Las Vegas climate is extremely hot and dry. Summers are quite hot with temperatures frequently exceeding 100 degrees. Dress is business casual for all meetings. That means no ties! Men generally wear khakis and polo shirts. Women generally wear casual skirts/slacks and polo shirts/blouses. Dress for Thursday night’s final banquet is business attire.
Q: What is the “lead retrieval card” or “expo card” and how do I use it?
A: All attendees will be given a “lead retrieval card” (which is also called an expo card) when they check in at registration. This will look like a credit card and will have a magnetic strip on the back that holds all of the contact information from the attendee’s registration form. Many exhibitors will have “lead retrieval machines” which they will use to swipe the cards and collect contact information from the attendees visiting their booth. This will cut down on the number of business cards that attendees will have to distribute and facilitate in exhibitor following up. Many exhibitors will swipe expo cards to enter attendees in prize drawings and to distribute give-away items.
Q: Do I have to be a member to attend?
A: You do not need to be a member of AAAE to attend the 76th Annual AAAE Conference and Exposition.
Q: Can I register at the conference?
A: Registrations will be processed on site and will be charged the on-site registration fee. Payment will be required for entry.
Q: Who do I contact with registration questions?
A: All registration questions should be forwarded to Jonna Thoma at (703) 824-0504 or e-mail .
Q: Who do I contact with exhibitor questions?
A: All exhibitor questions should be forwarded to Loan Fierst at (703) 824-0504 or e-mail .
Q: Is there a cut off date for registering before the conference?
A: All registrations received after June 7, 2004 will be considered on-site registrations and will be processed upon check in during registration hours at the conference. Attendees that mail or fax in registrations and do not receive a faxed confirmation letter should bring a copy of their registration form and payment information with them. The June 7 deadline does not apply to listings in conference publications. Rosters will be printed and shipped several weeks in advance of the conference dates and cannot include listings for subsequent registrations. A final roster of attendees will be available after the conference concludes. For further information, contact Jonna Thoma at (703) 824-0504 or .
Q: Is it possible to purchase a “floor pass” or pay to visit the exhibit hall only?
A: Visitors can pay to enter the exhibit hall only by purchasing a “floor pass.” Passes are good for one day, and must be purchased on-site at the registration desk. For further information on floor passes, contact Susan Lausch at (703) 824-0504 or e-mail .
Q: When I sign up for golf, how do I select the players for my team?
A: Registered players will be sent a tournament information sheet. This will also provide players with the opportunity to select teams. You many not reserve space for unnamed or unregistered individuals. If you did not receive this document, contact Jonna Thoma at (703) 824-0504 or e-mail .
Q: Who do I contact about speaking opportunities?
A: If you would like to be considered for selection to participate on a panel at the 76th Annual AAAE Conference, contact the AAAE meetings department at (703) 824-0504 or email to: in December 2003.
Q: What are delegate conference hours?
A: Click here for Tentative Agenda
